The President shall have general supervision, control, and direction of the Foundation. The President shall preside over all Foundation meetings. The President shall oversee all committees and financial expenditures of the Foundation. The President shall have the ability to form ad hoc committees as deemed necessary. The President shall work with the Treasurer to plan the Foundation budget. The President is authorized to sign contracts and other financial commitments that are approved by the Foundation on behalf of the Foundation. The President or a designated Council officer shall update the OTA School Board on Foundation activities. The President shall perform other duties deemed necessary by the Foundation.
The Secretary shall take and maintain records of the proceedings of the Foundation. He/she shall circulate the Foundation meeting minutes for approval within a reasonable time after each Foundation meeting. The Secretary shall ensure that all notices are duly given in accordance with the provisions of these Amended Bylaws. The Secretary shall perform other duties as deemed necessary by the Foundation.
The Auditor will assist the Council in its financial oversight role. The Auditor shall review the financial account(s) and internal controls of the Council. An internal audit will be conducted twice per year, in January and June. An audit report for each account will be prepared and presented to the Council. No official reporting is required unless the Auditor finds reason to document internal controls, suggest changes to policies and procedures, or discovers risk of misconduct or fraud. The Auditor shall perform other duties as deemed necessary by the Council. This is a voluntary position, and is not “independent and objective.” The Auditor can never be an authorized executor on the Foundation accounts. The Auditor should always be impartial, and not be related by blood or marriage, or reside in the same household, as the President or any other Council officer who handles funds. The Auditor shall perform other duties as deemed necessary by the Foundation.
The Fundraising Chair will oversee the Spring Gala and its committees and other major events decided upon annually by the Council. The Fundraising Chair is responsible for attending and scheduling meetings for the ad hoc committees, and to report on fundraising event progress to the Council. The Fundraising Chair will perform other duties as deemed necessary by the Foundation.
The Webmaster shall work closely with the President, Fundraising Chair, Communications Coordinator, and other Council officers to manage all IT related responsibilities of the Foundation, including but not limited to, maintaining the Foundation website and all Council email accounts. The Webmaster shall perform other duties as deemed necessary by the Foundation.
